Contract Support Administrator

The Vacancy

CONTRACT SUPPORT ADMIN

 

We have an exciting opportunity for an experienced Contract Support Admin to join the team at our offices in Manchester where the focus of this role will be to deliver robust, high quality and cost-effective solutions to support our clients on core business requirements and provide lead contract support and finance support to the account management team. 

 

ABOUT THE ROLE 

 

We are looking for you to have experience of working in a similar role with experience of Microsoft Office Applications, Concept and Coins, and have knowledge of finance processes and an understanding of basic financial concepts such as revenue, cost, and profit.  

 

To be successful in the role you will be an excellent communicator with great attention to detail and a self-starter with the ability to plan and organise your time effectively. 

This is a terrific opportunity to progress your career as part of a talented, diverse, and supportive team. 

Some of the other Key Accountabilities as Contract Support Admin include: 

 

• Collaborate closely with the team ensuring the timesheets submitted are accurate in line with the labour costed and analyse any overtime completed.

• Assist with PPM invoicing and PPM invoicing approvals.

• Collaborate with JLL Supply Chain Manager to conduct subcontractor performance reviews.

• Ensure subcontractors are inline with all client requirements and all relevant documentation is up to date – Avetta, CHAS & Constructionline Gold.

• Assist in obtaining quotations for tender submissions and contract variations.

• Assist in the creation and management of portfolio tender submissions and cost books – including the routine review of PPM purchase orders, removing accruals ahead of contract reviews.

• Raise PPM Purchase Orders in line with contract renewals or following contract variations.

• Assist JLL Supply Chain Manager and Contract Support Manager with other Ad-Hoc duties when required. Can include escorting of contractors, querying of renewal costs.

 

Wates FM successfully provides Facilities Management services in technically demanding environments, and our portfolio includes some of the UK’s best-known companies, providing stand-alone hard services, planned and reactive maintenance and technically led FM solutions to single and multi-site operations. This is an office-based position.  

 

WHAT WE OFFER 

· Competitive salary 

· Extensive corporate benefits including, Private Medical, Pension 5% employers’ contribution, Health and Wellness programme, 22 days holidays + bank holidays and much more… 

· Excellent range of learning and development activity to support your career progression. 

· Industry leading family leave benefits to included 26 weeks fully paid maternity, 12 weeks fully paid paternity. 

To find out more about LIFE AT WATES please click on the following link https://www.wates.co.uk/careers/ 

 

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant’s criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.

To learn more about the checks included in this process, please click on the following link: National Security Vetting

Work for Wates

Wates is one of the UK’s leading family-owned development, building and property maintenance companies.  Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:

• Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
• Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
• Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer.  We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.